2425-0409 Data Management services for New Homes Development programme, Phase 2 of 2

Requirement

We are looking for a data management consultant to deliver comprehensive building information management services, keeping a digital record of crucial building information – starting from the design phase and continuing throughout the building's life-cycle - (achieving the Golden Thread of Information) for the development projects in this programme. They will also establish and deploy a consistent data management approach for all other projects forming part of the New Homes Development programme over the next two years.  

The service is divided into a number of separate sections depending on project type and work stage (refer to scope of services document).

The aim is to establish a compliant and consistent data management approach for the New Homes Development programme that is fully compatible with software and tools that we currently use or are available at Islington Council. 

The Islington Council New Homes Development (NHD) Technical Design Manager (and Technical Design Officer) will manage this appointment client side. The Data Management Consultant will also be working closely with the NHD project managers, project design and consultant teams and contractors, and will be asked to occasionally present updates to the NHD senior leadership and to Islington Council internal stakeholders.

Transfer of Undertakings [Protection of Employment] Regulations (TUPE) 

Potential providers must be aware that TUPE may or may not apply. Further details will be available in the invitation to tender.  

Contract period

The contract period will be for 24 months from an estimated start date March 2025 with option to extend up to a further six months.

Contract value

The estimated total value of this contract is £219,900 over the maximum 30 months. This is based on £109,950 per year.  

Award criteria

The contract will be awarded to the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations.

MEAT for this contract is quality 70% and cost 30%. Tender submissions will be subject to minimum quality thresholds, further details will be provided in the procurement documents.

• Cost 30%
• Quality 70%

Quality is made up of your proposed approach to: 

• meeting legal requirements (20%)  
• combining data management with business insights (20%)  
• using systems already in use within Islington Council (10%)
• social value (20%).

Tenderers should be aware that we reserve the right to hold interviews during the tender process. Interviews will be for verification/clarification purposes of the written submission.

We reserve the right to interview leading bidders.

Procurement process

As the value of this contract opportunity is above the threshold for wider advertising of the opportunity. We will publish a contract notice on Find a Tender Service and Contracts Finder.

We will procure this contract using the Open Procedure. The Open Procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents. Those who submit a tender and meet the minimum requirements will have their full tender, method statements and pricing evaluated.

The council reserves the right to award the contract based on the evaluation of initial tenders without negotiation where this offers value for money. The council reserves the right to not award the contract if the received tenders do not offer value for money. 

How to express an interest

1. Register your company for free on the London Tenders Portal. 
2. You'll get an email confirming your username and password. 
3. Use these to log in to the London Tenders Portal and express your interest in: 2425-0409, Data Management services for New Homes Development programme, phase 2 of 2; category: Electronic Data Management (EDM) (48613000).
4. After you have expressed interest, you will receive a second email containing a link to access the procurement documents.

Use the messages section of the relevant contract on the London Tenders Portal if you have any questions. Do not contact any officer of the council about this. The deadline for questions is 12 noon on 17 February 2025.  

Deadlines

The deadline for expressions of interest is: 11.59am on Friday 21 February 2025.

The deadline for submissions is: 12 noon on Friday 21 February 2025. 

Late submissions will not be accepted.

More information

• The council and its partners are committed to create a more equal Islington where everyone is able to thrive. See our Islington Together 2030 plan.
• You may wish to refer to our tendering guidance which is available on our selling to the council webpages.
• The council aims to provide equality of opportunity and welcomes applicants who meet the qualitative selection criteria from Black, Asian and Minority Ethnic communities and disabled groups.
• The council encourages all types of organisation who meet the qualitative selection criteria including Voluntary, Community and Social Enterprise (VCSE) organisations, not for profit enterprises, and small and medium-sized enterprises (SME) to tender.
• Raise any questions about this contract opportunity in the messages section in the relevant contract on the London Tenders Portal. Do not contact any officer of the council about this.
• As part of a commitment to transparency the council is now publishing all spend over £500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website under council contracts. The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.